Women's Club

Mission Statement:

St. Timothy Women's Club is a Christian organization which endeavors to do God's work fostering community service, promoting stewardship and nourishing spiritual growth for all women of the parish.

Ministry Work:

The Women's Club is a special organization which provides a way for all women to become active in the parish community and to meet and socialize in a friendly environment during the monthly meetings. The annual Holiday Boutique provides funds which help to meet goals of the parish priests and other charitable endeavors. The Club meets the third Monday of the month at 7:00 PM, August through May, in the Parish Center.

Officers:

President – Emily Klein
Vice President – Susan Hurin
Treasurer – Barbara Nagy
Recording Secretary – Jane LaRose
Hospitality – Joyce Garry & Ann Rees
Corresponding Secretary - Marilyn Gengo

Contact Emily Klein - 908-0974

ST. TIMOTHY WOMEN'S CLUB

BYLAWS

ARTICLE I: Name

The name of this organization shall be "The St. Timothy Women's Club."

ARTICLE II: Mission Statement

St. Timothy Women's Club is a Christian organization which endeavors to do God's work fostering community service, promoting stewardship and nourishing spiritual growth for all women of the parish.

ARTICLE III: Membership and Meetings

Section 1. The Board of Directors shall consist of the following elected officers: President, Vice-President, Treasurer, Corresponding Secretary, Recording Secretary, and Hospitality Chair(s).

Section 2. General membership meetings will be held monthly from August through May. Board Meetings shall be held monthly, August through May, or as deemed necessary by the President and the Board of Directors. Additionally, an organizational meeting of the Board of Directors may be held in June or July.

Section 3. Procedure, debate and voting shall be in accordance “Roberts Rules of Order.”

Section 4. The Board of Directors shall prepare an annual budget which shall be presented to the general membership at the October meeting. This budget will be voted on by the general membership and must be approved by majority vote of those in attendance and meeting the voting eligibility requirements as described in Section 5 of this Article.

Section 5. Membership is open to any woman of the Parish and each yearly membership period shall be from August through May. Dues shall be set by the Board of Directors and collected by the Treasurer. Members who have paid their dues for the year shall receive the monthly newsletters and other communications from the Club and are permitted to vote at Women's Club Meetings.

ARTICLE IV: FINANCES

Section 1. The Board will submit a quarterly report to the Finance Council. The Treasurer will report the financial status of the Women's Club to the general membership at the monthly general meetings. The Treasurer will also report the financial status of the Women’s Club at the monthly Board meetings.

Section 2. The Board has authority to spend up to $1,000 dollars at its discretion. Any expenditure above $1,000 must be approved by a majority of the General Membership in attendance at the General Meeting at which the vote is taken.

ARTICLE V: ELECTIONS

Section 1. A slate of Officers shall be assembled by the current Board, or by a Nominating Committee consisting of current Women's Club Members, which will be assembled in March. The slate shall be presented and voted on at the April General Meeting, and the new officers shall be installed at the May General Meeting/End of Year Dinner.

Section 2. Terms of Service. The term for each officer shall be for 2 years. However, if an officer would like to stay in her position for an additional year, and there are no other nominees for that position, a third year shall be allowed. Officers are discouraged from remaining in a particular office for a period of more than 3 years. The terms of the elected officers shall be from July 1 through June 30.

Section 3. Vacancies. Vacancies will be filled at the discretion of the Board of Directors.

ARTICLE VI: OFFICERS & COMMITTEES

Section 1: President. The President shall: preside over all Board and General Meetings and be the lead communicator to the Pastoral Counsel Representative; coordinate and schedule the calendar of events with Church staff; set agenda for all Board and General Meetings; coordinate representation for all Church new welcoming member meetings.

Section 2: Vice-President. The Vice President shall: assist the President in all aspects of the President’s responsibilities and will assume the role and responsibilities of the President, in the event of the President’s absence; and assist the president in other matters as needed.

Section 3: Treasurer. The Treasurer shall: submit monthly financial reports at the Board and General meetings; collect dues and other monies collected by the Club; write checks and pay bills for expenses incurred by the Women's Club; help determine the budget for the upcoming year; keep historical financial statements; provide semi-annual financial reports to the Finance Council; reconcile and balance the bank statements on a monthly basis; account and reconcile event proceeds, expenses, and prepare event income and expense statements; coordinate with the Corresponding Secretary to make sure dues statements and current membership numbers are accurate.

Section 4: Recording Secretary: The Recording Secretary shall: record minutes of the general and board meetings; prepare agendas for board and general meetings; distribute minutes to the board members in a timely manner; and assist the president in other matters as needed.

Section 5: Corresponding Secretary: The Corresponding Secretary shall: prepare and distribute the newsletter each month from August through May to all members; prepare membership list and distribute to membership with November newsletter; keep membership list up to date throughout the year; add new member information to monthly newsletters (after November when list was sent out); coordinate with treasurer to make sure membership list and money collected for dues is accurate; set up email accounts and send out newsletters, notices, etc.; send out letters, correspondence, thank you notes, get well cards, sympathy cards and any other correspondence as needed or requested by the President or the Board.

Section 6: Hospitality Chair(s): The Hospitality Chair(s) shall: decorate and purchase/order wine, cheese, paper products and other items needed for the Wine and Cheese Social in August; set up snack and drink schedule for general meetings; remind members that are scheduled to bring snacks/drinks for each meeting; set up snacks and drinks at each meeting; clean up after meetings; provide beverages for each General Meeting.

Section 7: The Board may appoint standing and ad hoc committees as needed.

ARTICLE VII: QUORUM

A majority of the members of the Board shall constitute a quorum at Board Meetings; a two-thirds (2/3) majority of the members PRESENT and VOTING shall constitute a quorum at General Meetings.

ARTICLE VIII: AMENDMENTS

These By-Laws may be amended by majority of the Board of Directors and ratified at a meeting by a two-thirds majority vote of the general members present and voting.

These bylaws have been approved by the St. Timothy Women’s Club on 10/19/2009.